Owner Statements: Creating an Owner Statement

Introduction to Owner Statements

• Owner Statements are comprehensive financial documents that summarize all income and expenses associated with a property
• They serve as essential tools for property managers to communicate financial performance to property owners effectively
• The Owner Statements module is designed with automation in mind. It automatically pulls existing data from your system to make creation and management intuitive and efficient.

Four Methods to Create an Owner Statement

1. Manual Creation

Ideal for: First-time statement creation with custom parameters

1. Navigate to your Hostaway Dashboard > Owner Statements > Statements
   
   
   
   
2. Click on Add Statement
3. Enter a descriptive name and optionally assign an owner and users who should have access
   
   
   
   
4. Once created, customize the statement by:
   • Setting appropriate filters
   • Selecting relevant columns
   • Configuring Grand Total calculations
   • Adjusting any other sections based on your specific requirements
5. All data for metrics, rental activity, expenses & extras, and the Grand Total will be automatically populated from your system
   
   

2. Duplication Method

Ideal for: Creating new statements based on previously saved statements

1. Navigate to your Hostaway Dashboard > Owner Statements > Statements
2. Locate the statement you want to duplicate and click on "..." and then Duplicate
3. Modify the title and adjust the owner and access permissions if needed
4. Once duplicated, update any filters (typically date ranges) to reflect the current reporting period
5. Click Save to generate the new statement
   
   

3. Automation Method

Ideal for: Recurring statement generation on a predetermined schedule

1. Navigate to your Hostaway Dashboard > Owner Statements > Auto-statements
   
   
   
   
2. Click on Add Auto-statement
3. Configure the auto-statement:
   • Set a descriptive title (month and year will be automatically appended)
   • Assign the owner and access permissions if needed
   • Click Create
4. Customize statement parameters:
   • Filters. Define parameters to retrieve data from the previous month
   • Metrics. Select relevant performance indicators
   • Rental Activity. Choose and arrange columns in your preferred order and sort
   • Expenses. Select and organize expense columns as needed
   • Grand Total. Configure the composition of the final calculation
5. Schedule the statement generation:
   • Select the date when statements for the previous month should be generated
   • Choose whether statements should be created as Published (visible to owners) or Draft (internal review only)
     
     
     
     
6. Click Save to activate the automation

Note: Only one statement will be generated per month per auto-statement configuration. Auto-statements can be duplicated or modified at any time, with changes affecting only future statements.

4. Template Method

Ideal for: Quick statement creation using pre-configured templates

1. Navigate to your Hostaway Dashboard > Owner Statements > Statements
2. Click Add from template
3. Review and confirm the title, owner, and access permissions
4. Click Create to generate the statement
   
   

With just four clicks, you can create professionally formatted statements whenever needed!