User case - How to add and consider expenses in owner statements Follow

User case

“I paid for some maintenance or recurrent tasks but I should charge the owner for them. For instance snow plowing or minor maintenance tasks. I need this reflected in my owner statement”

Step-by-step guide:

Owner statements values are composed of 3 different parts:

1. Rental activity: It shows financial data for reservations. These data are what we get when a reservation is made and is what channels such as Airbnb send to us.
   
   

   

   
   It is also possible to get a view based on listings that will combine all reservations for the selected listing considered in the owner statement.
   
   

   

   You can add or hide any columns. Today we show financial fields, formulas and some information related to the reservation as well (such as check-in time etc.)
   

2. Expenses and extras: These normally correspond to expenses or additional sources of income you want to consider in your owner statements. Channels don’t report them, so you need to add them manually.
   

   

   2 ways of adding expenses and extras:
   A. If they were already created in the expenses and extras section:
   We'll pull any existing expenses and extras into new statements based on meeting any of the following criteria:

   1. Date + listings assigned match

   1. Date + owners assigned match

   
   If the statement was already created, this will happen when filters (like dates) are updated, when the button “Refresh” is pressed or when the “Update all/Update selected” option is used (this one appears when we find discrepancies between the owner statement and the “Expenses and extras” main table.
   
   

   

   B. If you want to add them directly to an owner statement:
   You only need to click on “add” and fill in the data.
   

   
   

    

   

   
   Please check our specific guide if you want to check other details related to Expenses and extras management
   
   

3. Grand Total: It shows a sum of different formulas of your choice PLUS (or minus!) expenses and extras:
   

   

In this example, if you want to show the amount that the owner should get but you want to subtract expenses and extras, you could just select “Owner payout” as your formula and unhidden expenses and extras will be added below generating the final Total.


This is how the statement would look like:

You could also select the opposite: Property manager commission and then add these expenses at the end.

It is also possible to deduct a % there, for instance, if your Property manager commission needs to be considered after all expenses and extras are considered: