Unified Inbox FAQ Follow
Inbox FAQ
There is no email address in the reservation so I can't contact the guest, why?
This is most probably because the reservation has been made prior to the connection with Hostaway. Due to GDPR rules, channels never sent guests personal information in this case. For reservations made after the connection, we will get the email address and other personal information.
Note:
- Channels give us guest information only for confirmed reservations (not for inquiries)
- For iCal reservations, we do not have guest information
- You can manually edit a reservation to add a guest email (either a direct email address or channel proxy email address)
If I mark a message read or unread, will it be done so for all my users?
No, it will only be marked read or unread for the user that has performed the action. The rest of the users will see the message in its original status until they change it.
Can I see who has sent a message?
Yes, the Hostaway user that has sent the message is identified in the body of the message thread.
What to do if you receive a 'ConversationMessage' error due to subject length when sending a message?
This can happen when sending messages to Airbnb guests and is mainly due to the 'External Listing Name' of the property having more than 230 characters within Hostaway. Updating the name to less than 230 characters should resolve the issue and allow the message to be sent.
What information is visible regarding the message?
The following information is available: time sent, channel, sender, time at which a message was snoozed and when it is expected to be recovered. And the usual name of the Message Automation and upcoming automation.
Why are there some countries where it is NOT possible to have a two-way SMS conversation?
We use Twilio as our provider of SMS communication but the restriction is not given by the provider. These restrictions are given by the carrier (e.g. Vodafone) and specific country legislation regarding business to consumer communications. Hostaway cannot influence any changes in this regard and there is no technical solution for it.
If new messages from guests are displayed automatically why is there a Refresh button on the Inbox?
We use WebSockets to display new threads and messages as soon as they arrive in Hostaway. However this is not a 100% reliable method and in some instances, you may wish to refresh the page. The button is only for those cases.
Are the Inbox features available on the mobile app?
Not yet, we are planning to bring on some of the features but please note that the Inbox is now fully responsive so the desktop version can be used with no issues on mobile devices
Is it possible to archive Message Thread?
Yes, You can archive the message threads to hide them from the main inbox.
In order to archive, select the thread and click on the appropriate button in the actions bar. The thread will move from the inbox view to the archived view. Moving it back to the inbox is done the same way.
Threads will automatically move from archived to inbox if the guest sends a message, but not if the host sends one. Threads cannot be both archived and snoozed at the same time.
Is the SMS feature activated by default?
SMS feature is currently being activated for US clients.
If you are from another region outside of US, please contact support@hostaway.com to activate this feature. There can be some limitations clients outside US.
What can we see for message notifications on the Mobile App?
We send mobile push notifications and show part of the message but simplified some of the data we showed regarding the reservation. It will have the guest name, check-in and check-out dates and listing name.
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